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Library Services


Do you need an item that the library at Ascension Providence Hospital does not own?  We can try to obtain it for you.  Interlibrary Loan (ILL) is a service provided by the medical library to support the information needs of  hospital associates and clinicians involved in patient care, teaching, research, and administration.

Who can request Interlibrary Loan Services?

All physicians, residents, fellow, associates and current students at Ascension Providence Hospital are eligible.  The library subsidizes the cost of Interlibrary Loan.

What can I request?


You may request a copy if:

  • The item is not held at the Helen L. DeRoy Medical Library.
  • You are NOT located at the Southfield campus.
  • You receive an error message or are not able to open a document from a resource the library.

Requests are limited to items related to work.


You may request a loan if:

  • The item is NOT held in the library collection.
  • The item is held in the library collection but is listed as "missing" or "lost" in the catalog.

Requests for loans will not be accepted if:

  • The item is listed as "on loan" in the catalog.  A hold can be placed on the item in question.
  • The item is available electronically.
  • The request is not related to work.

How do I request a copy or loan?

1. Before completing the request check:
  • Is the item available?  Search the online catalog for books and print journals.  Search Journals @ Providence for electronic journals.
  • Review the "What can I request?" section.

2.  Complete the appropriate form as completely as possible.

3. Return form

I've submitted the request. What happens next?


  • In most cases copies are received by us within 1 - 2 business days.
  • Articles from esoteric journals may take longer.
  • If the article is needed for a patient care emergency, it is possible to receive the copy in 4 hours.
  • Copies are emailed to you as we receive them.


  • Items borrowed from other library can take a week or longer to be delivered.
  • The loan period is generally 3 to 4 weeks.
  • Most libraries are willing to renew loans if the request is made in a timely manner.
  • Items borrow are picked up in the library or, if you are not at the Southfield campus, sent to you via interoffice mail.


The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted materials.

Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction.  One of these specified conditions is that the photocopy or reproduction is not to be “used for any purpose other than private study, scholarship, or research.”  If a user makes a request for, and later uses, a photocopy or reproduction for purposes in excess of “Fair Use”, that user may be liable for copyright infringement.